2009 – AGM December 6th

NORTH QUEENSLAND MAC USERS GROUP

Annual General Meeting – 2009

Saturday December 6, 2009

MEETING OPENED: 12:15 MEETING CLOSED: 13:38

CHAIR: John Feltham – John opened the meeting and welcomed members.

MINUTES: Cheryl Robertson

PRESENT: John Feltham, Cheryl Robertson, Betty McLellan, Joe Leong, Judy Leong, Bill O’Donnell, Ray Mead, Lorna Mead, Barry Bamford, Nikki Bowler, Ian McDonald, Mick Devlin

APOLOGIES: Les Hyland, Joanne Roebuck, Penny Vastianos, Gale Mitchell

VENUE: Meeting Room
The Newmarket Hotel
cnr Flinders and Blackwood Streets, Townsville

MINUTES OF THE PREVIOUS AGM:

The Minutes of the Previous AGM were circulated and read.

Motion: “That the Minutes of the Previous AGM be accepted”.
Proposed – N Bowler, Seconded – M Devlin
ADOPTED on a show of hands.

MATTERS ARISING FROM THE MINUTES: None.

ANNUAL REPORTS:

President’s Report – appended herewith.

Treasurer’s Report – appended herewith.

Secretary’s Report – appended herewith.

Membership Officer’s Report – appended herewith.

ELECTION OF OFFICERS FOR 2010:

All of the 2009 officers, with the exception of the Secretary have volunteered their services. No other nominations were forthcoming.

Nominations: President – John Feltham,
Treasurer – Joe Leong,
Membership Officer – Betty McLellan.

Motion: “That John Feltham will be President for 2010”.
Proposed – B McLellan, Seconded – B
ADOPTED on a show of hands.
Motion: “That Joe Leong will be Treasurer for 2010”.
Proposed – John Feltham, Seconded – Barry
ADOPTED on a show of hands.
Motion: “That Betty McLellan will be Membership Officer for 2010”.
Proposed – Nikki Bowler, Seconded – Cheryl Robertson
ADOPTED on a show of hands.
Secretary:

As there were no nominations for the position, and no member present was able to take over the position, some discussion ensued regarding ways of covering the duties of Secretary. It was generally agreed that unlike other clubs where the Secretary has a key role in meeting not only the needs of the club but compliance with statutory provisions, in this club none of those apply to the current operations of the club. The more clerical and administrative tasks are managed by the President and member Bill O’Donnell. The key task is for the Minutes to be taken at each Meeting and Workshop.

Members present agreed that a potential solution would be to share the duty of Minute taking so that a different person would have the task each time.

Motion: “That the President nominate a Minute-taker at each Meeting, whose duty will be to take the Minutes, transcribe them and email the document to the President for upload to the NQMUGwebsite”.
Proposed – J Feltham, Seconded – N Bowler
ADOPTED on a show of hands.

GENERAL BUSINESS:

a) Suggestion that the club could have a club design which could be used on coffee mugs. The design could include the contact details of the club and would help promote it. C Robertson agreed that she would do some design drafts in a file format to suit mug printing.

b) Types of Membership and Fees for 2010 – on this topic several views were discussed, covering the possibilities for separate categories will separate fees and voting rights.
Motion: “That there be two levels of membership, Individual at $20 per annum and Family at $25 per annum”.
Proposed – J Feltham Seconded – C Robertson
ADOPTED on a show of hands with the exception of B Bamford who wished to record his objection.
Motion: “That each member regardless of membership category will be eligible for equal votes”.
Proposed – L Mead Seconded – B McLellan
ADOPTED on a show of hands.

c) Internet Connection at Workshop venue at St Margaret Mary’s College – J Feltham reports that he is discussing possible internet access for NQMUG and will report progress in due course.

d) Opening SM room when J Feltham is away in February – Alan Vitale will be available to open the classroom as it requires a secret password.

e) M Devlin suggested the club should purchase a Mac Mini to get round the problems with projecting workshop material and problem with iLife. B O’Donnell stated that the problem is with the projector and so a Mac Mini would not resolve it. There are other reasons why club ownership of a Mac Mini may have benefits and disadvantages. It was suggested that there should be a sub-committee early in the New Year to examine the issue. The sub-committee should include the existing committee as well as B O’Donnell and M Devlin.
Motion: “That the matter be referred to a sub-committee which should report to the first committee meeting in 2010”.
Proposed – L Mead Seconded – N Bowler
ADOPTED on a show of hands.
f) The club calendar was discussed to see if members find the current format convenient or if there should be a change.
Motion: “That the President develop a survey regarding dates and times for meetings and workshops, and email the survey to members”.
Proposed – L Mead Seconded – B O’Donnell
ADOPTED on a show of hands.

g) C Robertson mentioned that the club should examine the possibility of applying for grants from the Voluntary Organisations Fund as if successful it would provide funds for the purchase of equipment.

CLOSING REMARKS: J Feltham noted the club’s appreciation of the Good Guys who have responded to increased custom coming from contact with club members. The Good Guys will give club members a good discount if they mention their membership NQMUG.

The Meeting was declared closed at 13:38.